Pamoja Life Job Vacancy : Credit Controller

• Company: Pamoja Life
• Location: Nairobi, Nairobi County, Kenya
• State: Nairobi
• Job type: Full-Time
• Job category: Banking Jobs in Kenya

Responsibilities for the Credit Controller Job

• To ensure that all customer accounts are accurately and promptly maintained, ensuring the efficient release of orders to maximize sales whilst having regard to the Company liquidity.
• To effectively manage the company’s credit control policy and minimize overdue trade debtor’s balances.
• To ensure continued liquidity to meet company obligations and to ensure that all debtors’ accounts are fully reconciled at all times.
• The Credit Controller will be responsible for chasing outstanding invoices to the company and plays a vital role in the cash-flow of the organization ensuring credit given to customers is monitored and controlled effectively
• Regularly follow up all outstanding debts for specific customer accounts with the respective sales staff and report accounts problems to the Head of Finance.
• To verify facts of all sales returns before passing a credit note.
• Ensure that all supporting documentations are duly authorized and factual before processing of a credit note.
• Seek approval on credit notes and ensure that they are passed and posted on a timely basis to update stock records.
• Ensure adherence to policies and procedures of the credit control department.
• Maintain records of all customers in a file (invoices, credit notes, remittance slips and any manner of correspondences with the customer) and ensure that the same is filed in a system and in order for ease of traceability.
• Ensure that all documentation necessary during audit is prepared on time and forwarded to the Head of
• Finance for inclusion in the audit file.
• Chase overdue invoices by telephone, email and letter within agreed timescales.
• Maintain accurate records of all chasing activity.
• Regular meetings with debtors to ensure all relevant debts are managed as necessary.
• Identify changes in payment patterns and propose action to avert indebtness
• Handle disputed bills and negotiate to bring payment within the agreed terms.
• Provide accurate advice on billing queries.
• Respond promptly and completely to both client and internal enquiries.
• Providing ad-hoc reporting as and when requested
• Ensure weekly and monthly processing deadlines are met as required.
• Send out monthly client statements/letters as may be agreed from time to time.
• Provide cover for other accounting functions as requested.
• Negotiate with suppliers, e g credit information and debt collection agencies
• Protects company’s interest at credit meetings relating to insolvent customers.
• Obtain sufficient information to access the creditworthiness of new and existing customers.
• Undertake complex reconciliations and compile documents for any legal action.
• Other duties as delegated from time to time by the Head of Finance or any other person designated by the management.

Qualifications for the Credit Controller Job

• A university degree in a business related field (Bachelor of Commerce – Finance or Accounting option), CPA – 3
• Strong attention to detail
• Outgoing and confident personality who is able to operate at all levels.
• A self-starter who is proactive and can set and achieve goals
• A team player with a flexible approach and a willingness to learn
• Knowledge of billing and collections procedure
• Ability to work with under minimal supervision
• Good negotiating skills
• Excellent communication and presentation skills
• Previous work experience in credit management and sales will be an added advantage